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WHATSAPP AUTOMATION

Keep routine member messages moving.

Connect WhatsApp to Gym Ledger for supported expiry reminders, payment receipts, enquiry messages and membership updates using ready templates.

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See how it works ↓

Let the recorded event give the message its context.

A receipt message should follow a recorded payment. An expiry reminder should use the membership’s date. Gym Ledger supports these routine communications through connected WhatsApp templates, reducing the need to compose the same update repeatedly. Your gym still handles replies, exceptions and the quality of its member records.

01

Expiry reminders

Support the renewal conversation with messages based on membership expiry. A delivered reminder does not mean the membership has been renewed.

02

Payment updates

Send supported receipt messages for joining, renewal and dues events after the payment is recorded.

03

Enquiry follow-up

Use supported enquiry confirmations and status-related messages to keep the first conversation moving.

04

Membership changes

Send supported freeze and resume updates so a member can understand a change to their membership.

FROM SETUP TO DAILY USE

Using WhatsApp automation

  1. 1

    Connect the gym’s account

    Complete the WhatsApp setup for the gym and check that the required templates are ready.

  2. 2

    Enable the relevant messages

    Review the supported automation settings and choose the events appropriate for your gym.

  3. 3

    Keep records accurate

    Record payments and membership changes correctly, then review message outcomes when following up.

AN EXAMPLE FROM THE GYM FLOOR

A renewal payment needs a confirmation.

Staff records the renewal accurately. With the gym’s WhatsApp connection and relevant template ready, the supported receipt message can communicate the update. A later question still belongs to the gym’s team; automation does not replace the conversation.

What your gym needs

Automation requires a connected WhatsApp account, the relevant ready templates and eligible recipients. Delivery depends on account and provider status. Review current messaging requirements and charges during setup.

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CONNECTED WORKFLOWS

Keep the next step connected.

WhatsApp campaigns

Prepare gym WhatsApp campaigns in Gym Ledger with audience filters, message previews and approved templates, then send or schedule eligible messages.

Membership renewals

Track expiring gym memberships, review dues and record the next plan in Gym Ledger. Connected WhatsApp reminders support your renewal follow-up.

Receipts and invoices

Create and share gym payment receipts from Gym Ledger, with invoice and tax details based on your gym’s billing configuration.

QUESTIONS OWNERS ASK FIRST

Clear answers. No sales call required.

Still deciding? Contact Us at +91 93920 47515.

Does WhatsApp automation work immediately after installing the app?

It requires WhatsApp setup for your gym and the relevant templates to be ready. Installation alone does not establish a connected sender.

Is an automated reminder proof that a member received it?

No. Message delivery can fail or remain pending. Review the available message outcome rather than assuming a send attempt reached the member.

How is automation different from a campaign?

Automation supports specific recorded events, such as a payment or membership change. A campaign is a message you prepare for a selected audience and send or schedule deliberately.

SEE IT WITH YOUR GYM IN MIND

Your next step is a real walkthrough.

Explore the mobile app with a 10-day Pro trial, or ask us to walk through your daily work.

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