Another gym application
Start with the exports your current software provides. What we can transfer depends on the available files and the fields they contain.
ASSISTED DATA MIGRATION A new system.
A new system.
A checked starting point.
Move your gym’s records to Gym Ledger with help at each step. Start with what you have, agree on what can move and check the details together.
Choose email, call or WhatsApp to discuss your records and scope. WHERE YOU ARE STARTING 01 02 03
Software, spreadsheet or register.
The starting format changes the preparation. The first step is a conversation.
An Excel sheet
We review your columns, date formats and missing or duplicate entries, then help prepare the supported records for transfer.
A physical register
Paper records need digitisation into a structured sheet first. We agree on how to prepare and check those entries before transferring supported data.
AGREE ON THE DETAILS FIRST
What we can help you prepare.
Your records determine the scope. We flag missing information and confirm any separate setup before the transfer.
- Member details
- Names and available contact details, such as phone numbers and email addresses. We review missing fields and possible duplicates with you.
- Membership plans and expiry dates
- Review membership duration, plan cost and expiry dates. Existing expiry dates can be retained. Old plan names and the plan catalogue need separate review and setup.
- Partial payments
- Review what each member has already paid and what remains due. Historical payment transactions and receipts are not included in the member data transfer. Keep your original payment records for reference.
- Outstanding balances
- Supported member records can carry an opening outstanding balance. We check that amount against your records together before switching; a missing balance must be clarified, not assumed to be zero.
FOUR SIMPLE STEPS
From first conversation to a checked transfer.
- 01
Request assistance
Tell us what you use today, roughly how many member records you have and what you want to bring across.
- 02
Review records and agree on scope
Together, we review your existing records, confirm supported fields and identify anything that needs cleanup or separate setup.
- 03
Prepare and transfer supported data
Prepare the agreed records, resolve missing or unclear details and transfer the supported data into Gym Ledger.
- 04
Verify together before switching
Check member details, membership dates and outstanding balances against your original records. Resolve differences together before you switch.
LET’S LOOK AT YOUR STARTING POINT
Tell us what you use today.
Have your current software name or record format, approximate member count and the details you need to move ready for the conversation.
Preparation, any charges and timing are discussed after we review the scope. Register records need digitisation, and old-software transfers depend on available exports.