Individual staff access
Invite staff through the supported invitation flow. Each person uses their own account to work with the gym.
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STAFF ACCESS
Give your team the access their work needs.
Invite gym staff to Gym Ledger and control permissions for members, payments, leads, attendance, reports and workout plans from the owner account.
See how it works ↓Delegate daily work with clear boundaries.
A receptionist recording a fee and an accountant reviewing reports have different jobs. Gym Ledger gives staff their own access and lets the owner choose the actions they need. Review the permission list when responsibilities change, instead of sharing the owner login around the front desk.
Member and payment permissions
Control who can add or edit members, freeze memberships and record payments. Destructive actions are separate from routine desk work.
Reports and exports
Financial reporting and data export have their own permissions. Decide who needs business numbers and who needs a downloadable file.
Specialist responsibilities
Grant access for leads, attendance, trainers, plans and workout management as needed. Review the actual permissions rather than assuming a job title covers every action.
FROM SETUP TO DAILY USE
Using Staff access
- 1
Invite the person
Start from the owner account and send the staff invitation using the supported flow.
- 2
Review permissions
Select the responsibilities the person will handle and check financial and destructive permissions carefully.
- 3
Check their workflow
Have the staff member sign in and confirm they can complete their assigned work. Update access when the role changes.
AN EXAMPLE FROM THE GYM FLOOR
A receptionist handles the evening shift.
The owner grants the receptionist member editing and payment recording access, then separately considers attendance marking. Financial reports and exports can remain outside that role. A trainer can be given workout responsibilities through a different permission selection.
What your gym needs
The owner manages staff access. Mobile access and Max web access follow the gym’s plan. Permissions control available work; they are not a substitute for reviewing your team’s responsibilities.
Keep the next step connected.
QUESTIONS OWNERS ASK FIRST
Clear answers. No sales call required.
Still deciding? Contact Us at +91 93920 47515.
Do staff need to share the owner login?
No. Staff use individual access through an invitation. The owner chooses the permissions for their work.
Can staff record payments without viewing financial reports?
Yes. Recording payments and viewing financial reports are separate permissions. Review both when setting up the staff member.
Can I give a trainer access to workout plans?
Yes. Workout plan management has a dedicated permission. Review any additional trainer or member responsibilities before granting them.
SEE IT WITH YOUR GYM IN MIND
Your next step is a real walkthrough.
Explore the mobile app with a 10-day Pro trial, or ask us to walk through your daily work.